Protecting your privacy and the confidentiality.
This Privacy Statement applies to personal information collected by Prolux Pty Ltd, its subsidiaries and related companies ('Oppenheimer Group'), including information collected through our web site www.proluxingredients.co.nz.
Protecting your privacy and the confidentiality of your personal information is fundamental to the way Prolux does business. We treat very seriously the ongoing trust you have in us to protect your personal information. For that reason we have put in place systems and procedures to protect your privacy whenever we collect, store, use or disclose your personal information.
Collection of Personal Information
We collect most personal information directly from you, for example, when you open an account, fill in an application form, deal with us over the telephone, send us a letter, give us your business card, visit our website or when you visit us in person.
The type of personal information we collect may include your name, mailing address, telephone numbers, email address, occupation, information collected from you as a result of you using our services and financial information.
There may be occasions when we need to source personal information about you from a third party. For example, we may collect personal information from a credit reporting agency, our business alliance partners, third party brokers and Government agencies.
We only collect personal information about you that is necessary to perform our functions and activities, including:
- to assist in providing information about a product or service;
- to consider your request for a product, service or credit;
- insurance purposes;
- to enable us to provide a product or service;
- to extend credit to you or to recover monies owed by you;
- to tell you about other products and services that may be of interest to you;
- and related purposes.
If you do not provide this information, Prolux may not be able to deal with you or provide you with the requested product or service or process a credit application you have submitted to us.
Personal information is usually used or disclosed only after obtaining your consent. Your consent can be expressed or implied and may be given verbally or in writing. However, we may need to disclose personal information without your consent, for example, where required by law, where required during the investigation of an offence or where required for Court or recovery proceedings.
We may also need to disclose personal information to third parties who are engaged by us to assist in the product or service to you.
Marketing and Privacy
Servicing customers well is fundamental to our business. As part of this service we may use personal information we have collected to identify a product or service that may benefit you. We may also contact you from time to time to let you know about our other products and services.
You can contact our Privacy Officer at any time if you do not want to receive marketing information from Prolux. We will process these instructions as soon as practicable.
You Can Request Details about Your Personal Information
Subject to some exceptions, you can find out what personal information Oppenheimer holds about you by contacting our Privacy Officer at the address below. We will, however, need to verify your identity before giving you access.
In a limited number of circumstances, we may not be able to tell you what personal information is held about you. Circumstances where this may arise include situations where:
- disclosure will threaten the privacy of other individuals;
- the information relates to anticipated legal proceedings;
- the information would reveal our commercially-sensitive decision-making processes; or
- the law prevents us from disclosing the information.
If we are unable to tell you what personal information is held about you, we will give you the reasons why and attempt to find alternative means to enable you to access the information.
Correcting Personal Information
If you learn that the personal information we hold about you is inaccurate, incomplete or out-of-date, you should contact us immediately to enable us to promptly update or correct our records. If we disagree with any new information you give us, you may request a statement be attached to your personal information noting the information you have given us.
We Protect Your Information
We take reasonable steps to protect any personal information that we hold about you from misuse, loss, unauthorised access, modification or disclosure.
Our procedures provide that your personal information can only be accessed by people who have the requisite need and authorisation to have access.
Your personal information may be stored in hard copy documents or electronically. We maintain physical security (such as locksmith security systems) over our paper and electronic data storage and our premises. We also maintain computer and network security, for example, we use fire walls (security measures for the Internet) and other security methods including identification codes and passwords to control access to computer systems.
We Destroy Personal Information We No Longer Need
We will destroy or de-identify personal information if it is no longer needed:
- for the purposes for which we collected it; or
- for the purposes of meeting legal, accounting or compliance requirements.
Resolving Your Concerns
You are entitled to complain if you believe that your privacy has been compromised. We will respond to a complaint as soon as possible. We will try, wherever possible, to resolve the complaint within 10 working days. When this is not possible, we will contact you within that time to let you know how long it will take to resolve the complaint.
Postal P.O. Box 217 138
Auckland 2164 New Zealand
Using our Web Site
In addition to the policy as stated above, the following provisions apply to your use of our web site and to your email communication with us.
Automatic Collection of Your Personal Information
When you access our web site, our Internet Service Provider automatically records the following information about you:
- your server address;
- the website you visited immediately prior to accessing this web site;
- your domain name;
- the date and time you accessed our web site;
- the pages on our web site accessed by you and the information or documents you downloaded; and
- the type of browser you used.
Emails sent to Prolux are routinely monitored by our information technology personnel for the purposes of systems administration, quality control and compliance.
If you send an email to us, your email address will be recorded.
If you subscribe to any on-line service we provide, you may be required to supply us with the following personal information:
- email address;
- occupation and industry;
- postal address.
The information you provide will be used to send information and material to you. If you no longer wish to receive information from us, please contact our Privacy Officer.
Changes to this Policy